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7 Easy Steps to Create a Successful Project Framework

7 Easy Steps to Create a Successful Project Framework
sukanya
Sukanya13 December 2023

In an orchestra, the maestro plays a vital role in bringing each musician who specialises in different instruments. The maestro must coordinate the efforts of each musician, ensuring they are in sync, following the same tempo, and producing harmonious music. Just like that, a project manager requires the ability to lead and coordinate a diverse team of individuals with various expertise, ensuring that everyone is working towards a shared vision and goal. 

The project manager acts as the maestro, guiding and orchestrating the team's efforts to achieve a successful project outcome. Findstack found that only 43% of projects wrap up within their initial budget, and only 29% finish on time.

That's why having a solid, reliable framework is our secret weapon. It can make all the difference between a project that flourishes and one that flounders. So, let's explore this a bit more, shall we?

#1. Define clear project objectives

Project objectives are your outcomes, deliverables, or the ultimate value you want to deliver on the completion of the project. However, many people confuse project objectives and project goals. 

Objectives are tangible results measured using specific metrics. On the other hand, goals are long-term targets that consider a broader picture. 

Examples:

  1. Project Objective: Increase website traffic by 25% by implementing search engine optimisation techniques within the next two months.
  2. Project Goal: Improve website visibility and attract more traffic through search engine optimisation techniques.
Project Objective and Goal

The key to understanding the difference lies in defining SMART objectives. 

  • Specific: Write a specific goal. Start with figuring out who, what, when, where, and why.
  • Measurable: Incorporate specific metrics that answer "how much" or "how many."
  • Achievable: Define a realistic objective, one that you can truly achieve based on the skills or resources available.
  • Relevant: The objective should align with overall organisational goals.
  • Time-bound: Assign a reasonable and fixed deadline.

Here is a template you can use to write SMART project objectives:

SMART Goal  Source: Clockify

#2. Assemble a skilled and dedicated team

Project management is also a lot about people management. The key factors that you must consider while building a team include:

  • Does the candidate possess the right skills to complete the project within the timeline?
  • What are an individual's personal and professional goals, and whether those align with the project objectives and goals?
  • Does the candidate have interpersonal skills and the right attitude?
  • Are you focusing on team diversity by hiring people with varied skill sets?

The next step is team development. There are four main stages in the team development process:

  • Forming: Provide guidance and direction to the team members to establish a clear path forward.
  • Storming: Offer emotional and practical support to overcome frustrations and motivate team members to reach project milestones.
  • Norming: Foster trust and a strong team spirit as members begin trusting each other and the leader.
  • Performing: Delegate tasks as the team progresses, capitalising on their strengthened abilities and significant progress towards project completion.

Tips that can help you in achieving team building and development effectively include–

  • Frequent and clear communication
  • Encourage members to participate in goal-setting and decision-making process
  • Motivate them to achieve their individual goals
  • Promote healthy competition within the team
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